A full asset management system for easy maintenance and compliance.
Collabit’s Solution allows you to easily keep a record of all assets on one or multiple sites, store the method and frequency of maintenance based on the manufacturer's guidelines and keep a complete record of the work performed.
Manage any number of sites, properties and assets.
Collabit’s software can manage any number of sites, properties and assets. Each location has a screen to manage any information needed. Including a complete register of locations at that site (buildings, floors, rooms and areas) and Assets.
The asset register allows you to store any type of asset you wish. This could be anything from a significant piece of equipment down to a light bulb.
The cmms software has a powerful form designer that gives our clients the ability to create jobs in whatever design they wish. This will give a guide of what work needs to be carried out and what information is then recorded on the assets.
Choose what frequency you need
Use the job categories that have been created (or use the collabit library of forms) to set schedules or one off jobs on the assets within each site. The CMMS software will allow you to choose what frequency you need to carry out jobs upon the assets. After a job is completed on a site, the system will store all of the information taken against each asset. It will also produce job sheets to detail what happened on each job down to whatever level of detail is required.
CUTTING MAINTENANCE TIME
Asset and location management
Collabit CMMS software creates an asset register for every single site you carry out jobs on. This shows all the locations (floors, rooms etc) on a site as well as what assets are located in them.
Use Collabit Computerized Maintenance Management System CMMS to plan all the jobs due either from schedules created from closed sales opportunities or remedial works discovered within jobs.
- Plan jobs in a calendar view or a map planner view;
- Filter jobs to plan based on tags, engineers skills, jobs types etc;
- Automatically groups all jobs that are due over the planning period into site locations to be completed in one visit;
- Uses Google Drivetime and time taken to complete works to plan the perfect work day for an engineer;
- Report on jobs that are overdue, planned, completed and invoiced.
Easy planning of jobs and totally mobile
Once you have a set of schedules for a site, jobs can be planned onto a mobile device to be completed by onsite users. You can auto assign these jobs straight to an onsite workers mobile device or plan the jobs to each engineer on the calendar. There are dashboards to show you the total number of jobs that are due to be planned each month and how many have been unplanned, planned or completed.
Set up agreements and work orders for the contractors
Collabit cloud based cmms software Platform has a full contractor management system within it. This will allow you to set up agreements and work orders for the contractors. Set the tasks and assets that you are assigning to the contractor. The system will then track these contractor jobs with a due and expiry date. You will be able to use a dashboard to show when these jobs are ready to be planned. Suggest dates/times to the contractors who then agree or suggest other times. Once agreed you can see all jobs on a calendar. The contractors are given a portal to log in online and manage the jobs they have been assigned. They can use the portal to say they have completed the jobs and load in their own worksheets. You can then confirm they have covered all assets that were assigned to that job and make a new job if a revisit is required. Can track if a contractor job has been fully completed before their invoices are paid.
Create issue tickets
Collabit cloud-based CMMS software has a ticketing system that allows your staff or partners to log in and create issue tickets. These tickets can then be managed in a dashboard allowing your team to communicate with the ticket creator and generate jobs from them. This is useful for people to report issues with assets and for you to understand more about these issues before you send somebody to fix the issues.
SFG20 and OEM Guidelines
Collabit cmms software solutions can create job sheets from rule sets such as SFG20 or recommended manufacturer guidelines. This information is used to set the questions that are answered on jobs, guide times and frequency of schedules. If a piece of equipment is still under warranty the system will track this expiry date and can also be used to prove that issues lie in the hands of the manufacturer.
Onsite works and reports
Once a job is created on the system and planned then the mobile workforce can locate the job and complete all works from the Collabit app (available on Android and Apple stores).
- Mobile app works offline. No need to worry about working in basements or being in remote areas with no signal;
- Reports are generated automatically based on the information collected in the field;
- Other data can be collected too - you can design the forms however you wish and choose which sections are for internal use or which ones go on the customer report;
- RAMS and H&S questions built into the system. Once you design a form you can also choose the RAMS document and H&S questions that have to be completed before the job can start;
- Produces professional reports automatically - even complex ones like Risk assessments. These reports can still be edited after the job is completed before they are emailed to the customer from the system and added to the customer portal.
More Features In This Solution
Contract tracking and renewals
Onsite works and reports
Asset and location management
Manage customer queries and issues
Finding the information you need when you need it
Employee Skills, training and Certification tracking
Dashboards and Management Reports
What is CMMS software used for?
A computerised maintenance management system, or a CMMS software is used for organizing maintenance information, performing maintenance activities and utilizing materials, equipment and other assets.
Is SAP a CMMS system?
SAP is an ERP (Enterprise Resource Planning) software used to manage business processes, facilitate effective data processing and ensure information flow across an organization.
Which of the following CMMS is most popular?
Collabit is a popular CMMS platform that can be used to handle all maintenance and compliance for all asset types. It’s a full asset management system to easily keep a record of all assets on multiple sites, store the method and frequency of maintenance and monitor the work performed.
What is the example of CMMS?
Collabit is considered the UK’s best CMMS software using unique technologies to adapt to different niches quickly. Collabit CMMS software allows 100% organization- from managing a custom number of sites and properties to scheduling the frequency of maintenance and planning your resources and assets.
Who Uses a CMMS solution?
CMMS solutions are used by almost all industries- manufacturing, construction, transportation, oil production, gas production etc. CMMS software is essential for organization, efficient maintenance operations and optimization of physical infrastructure and equipment.
How Do I Find the Best CMMS Software?
There are different CMMS software types, depending on your goals and maintenance needs. Collabit CMMS is a software platform allowing you to manage maintenance and compliance for all asset types. The software is entirely customisable to achieve maximum productivity and efficiency.
What is the best CMMS software?
Collabit is the best CMMS software to handle all maintenance and compliance for all asset types. It’s a tailored solution to manage a custom number of sites or properties, set schedules for more efficient maintenance, plan resources and manage assets to optimize time and many other features.
For which sectors is CMMS software suitable?
CMMS software is essential for almost every industry- manufacturing and production, maintenance, transportation and logistics, construction, healthcare, hotels and restaurants, retail etc… Collabit is an all-in-one CMMS platform that can be customised to achieve maximum productivity when managing maintenance and compliance for all asset types.