Slash Water Hygiene and Treatment Admin by 50% with Collabit
Gain clear visibility of all company processes within one platform - “Collabit is a one-stop shop for total facilities compliance.” - Nick Mills, Director, Thames Air & Water Tech
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BE SMART – HOW COLLABIT CENTRALISES WATER HYGIENE AND TREATMENT
Collabit cuts admin by up to 40% across your entire operation - including Legionella Risk Assessments - by capturing structured data onsite and turning it instantly into branded, audit-ready reports. No re-keying, no spreadsheet stitching, no chasing engineers for missing details. From sales and job planning to sampling, non-conformance management, reporting and invoicing, every department works from one live source of truth. As your contracts expand, Collabit scales with you, delivering the same structured control whether you manage a handful of sites or a national, multi-site portfolio.
Automatic Compliance Records
Records are created instantly and stored against the asset. Non- conformances are generated and shared on the customer portal.
- Comes with all of the commonly used job categories including the more complex ones like Legionella Risk Assessments and Closed System Analysis;
- Allows you to use these forms and make edits and tweaks to make them unique to you;
- Your Collabit customer success representative will be happy to help you manage the process of making these forms suit the way you work.
Configure Assets & Schedules
Set up sites, assets and PPM schedules in one place. Capture asset data upfront and standardise inspection requirements across your portfolio.
- Standardised temperature monitoring and inspection workflows
- Asset-linked sampling with full traceability
- Automatic non-conformance generation and tracking
- Live visibility of overdue checks and remedials
- Time-stamped photo evidence and digital signatures
Engineers Complete Checks Digitally
All jobs completed on a mobile device, including LRA's.
- Complete temperature checks, tank inspections and sampling on mobile
- Capture Legionella Risk Assessments onsite with structured workflows
- Record photos, readings and digital signatures in real time
- Automatically link every check to the correct asset and site
- Raise non-conformances instantly during inspection
Partnered Labs
Collabit's lab integration feature offers a seamless solution for integrating lab results with job management, significantly enhancing efficiency and accuracy in various industries. The automated linking of lab results to specific jobs ensures real-time updates, saving valuable time and resources. Notably, this feature instantly identifies non-compliances, allowing for prompt corrective actions.
- Lab results are directly linked to corresponding jobs, providing automatic updates as soon as the processing is complete.
- Facilitates easy tracking and traceability of lab results, enhancing transparency throughout the entire process.
- Simplifies audits and regulatory compliance by providing a comprehensive and easily accessible record of lab-related activities.
- Enhances collaboration by connecting lab processes with broader project and task management activities.
- Allows users to set up customisable notifications for specific triggers, ensuring prompt awareness of critical developments.
Accounting Tools
Capturing and translating financial data into accounting journal entries can be challenging, but with Collabit you can link your accounting software of choice to our system and eliminate the need to transfer data manually between multiple financial platforms. Seamlessly link your chosen accounting software to our platform, ensuring a cohesive financial ecosystem.
- Push customer information, supplier data, product lists and transaction data from your accounting software to Collabit and vice versa.
- Enhances the ability to monitor project finances, budgets, and expenditures with up-to-the-minute accuracy.
- Strengthens financial control by ensuring that accounting and project management data are synchronised.
- Seamlessly integrates invoicing and billing processes, accelerating the invoicing cycle and ensuring that financial transactions are accurately reflected in both systems.
- Currently compatible with Sage, Exchequer, QuickBooks and Xero.
More Features In This Solution
Job Form Library
Lab Sampling - Fully Tracked
Audit-Ready by Default
Non-Conformance to Invoice Workflow
Check How Ready Your Operations Really Are
Not ready to book a demo yet? Start with a quick operations readiness check to understand where your current water hygiene and treatment processes may be creating risk, inefficiency or compliance gaps. This short assessment helps you benchmark your current setup and highlights where digital control can immediately improve visibility and consistency.
- Highlight potential compliance and operational gaps.
- Identify where manual processes increase risk or admin.
- Show how prepared your sites and assets are for audits.
- Surface opportunities to improve control and consistency.
- Give you a clear baseline of your current setup.
- Trigger a non-obligatory follow-up call from our team.
In less than 45 seconds I will tell you why you should Book a Consultation with us.
The consultation is all about you and your business.
Chris Barnes, Director of Collabit.FAQ
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What is water hygiene and treatment software?
Water hygiene and treatment software is a computer program that helps users manage and monitor water systems to ensure they comply with regulations and industry standards for cleanliness and safety. This type of software can be used to track water testing results, schedule maintenance and disinfection, and generate reports for regulatory compliance.
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What are the main features of water hygiene and treatment software? The main features of water hygiene and treatment software can include:
Automatic scheduling and reminders for water testing and maintenance tasks Reporting tools for compliance with regulations such as the Legionella Control Association (LCA) and the Control of Substances Hazardous to Health (COSHH) Data tracking and storage for water test results, maintenance records, and risk assessments Real-time monitoring of water systems for potential issues such as temperature and bacterial growth
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Who uses water hygiene and treatment software?
Water hygiene and treatment software is typically used by businesses and organizations that operate water systems such as hotels, hospitals, schools, and industrial sites. These organizations are responsible for ensuring the safety and cleanliness of their water systems to protect the health of their employees and customers.
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How does water hygiene and treatment software help businesses comply with regulations?
Water hygiene and treatment software can help businesses comply with regulations by automating compliance tasks such as water testing and maintenance, and providing accurate records of these tasks for regulatory inspections. The software also helps users identify potential issues with their water systems, such as bacterial growth, and take corrective action before a problem becomes a major violation.
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What kind of training is required to use water hygiene and treatment software?
The amount of training required to use water hygiene and treatment software can vary depending on the complexity of the software and the user's familiarity with water systems and regulations. However, many software providers offer training resources such as user manuals, webinars, and customer support to help users get up to speed on how to use the software effectively.
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