Control every F-Gas asset, refrigerant movement and job record in one place.
Collabit helps you track CO2e, manage leak-check workflows, capture digital signatures and keep audit-ready histories without relying on paper forms or disconnected spreadsheets.
Built for refrigeration, air conditioning and heat pump assets. Designed to support GB F-Gas workflows and long-term record keeping.
Trusted by well-known brands
Built for audit-ready F-Gas operations
Collabit is designed to support the day-to-day reality of regulated refrigeration and HVAC work: correct asset structures, CO2e visibility, refrigerant movement history, digital signatures and customer-ready records in one connected workflow.
Live F-Gas asset register. CO2e threshold visibility. Cylinder and refrigerant traceability. Digital signatures and linked job history. Supports five-year record retention workflows.
Control regulated assets from the right starting point
Create and manage refrigeration, air conditioning and heat pump assets with the right data structure from day one.
When the correct asset type is selected, engineers are prompted to capture the information that matters most for compliant servicing and reporting.
Track CO2e and surface the assets that need attention
Collabit calculates total CO2e and highlights threshold bands so your team can quickly see which units may need more frequent checks.
Instead of manually working this out from spreadsheets and gas tables, you get a live view built into the workflow.
Keep a clear refrigerant and cylinder audit trail
Track gas cylinders by serial number, refrigerant type, capacity and remaining quantity.
Additions and removals can be linked directly to the related job history, giving you a more defensible record of what gas moved, where it went and why.
Capture cleaner data in the field
Use barcode tagging, mobile workflows, standardised reason codes and digital signatures to reduce ambiguity at the point of work.
Records stay more consistent because engineers are not relying on free text, memory or paper handovers.
Turn service activity into audit-ready evidence from one platform
Every planned visit, engineer note, asset update and completed job adds to the same operational record.
Collabit does not treat F-Gas as a separate logbook sitting beside the rest of the business. The same platform supports job planning, scheduling, mobile work capture, asset history, documents, customer records, dashboards, reporting and follow-up actions.
That means service history, refrigerant usage, signatures, supporting documents and wider job information are easier to retrieve when a customer, manager or auditor asks for proof. It is one connected platform for the regulated work, the day-to-day operations around it and the evidence you need afterwards.
Less compliance admin. Better customer readiness. Stronger audit posture.
Less compliance
admin
More confidence in
your asset register
Better customer
readiness
Stronger audit
posture
Keep the F-Gas evidence chain clear
Load the right templates for refrigeration, air conditioning and heat pump assets so regulated data is captured correctly.
Then use field workflows, dashboard visibility and customer-ready records to keep the evidence chain clear.
Tag assets and complete work in the field
Engineers scan or tag assets, record the work completed, capture refrigerant additions or removals and collect signatures on site.
Monitor CO2e, thresholds and history
Dashboards surface total CO2e, threshold bands and asset-level history so teams can prioritise with confidence.
Produce clean records when they are needed
View customer-ready histories, signed job records and supporting documentation without stitching together separate systems.
Stop chasing F-Gas records across jobs, forms and spreadsheets
See how Collabit helps refrigeration and HVAC teams manage regulated assets, refrigerant movements and audit-ready histories in one system.