Stop Missed Leak Checks. Protect 5-Year Records. Turn Compliance Into Operational Control.
Create one source of truth for CO₂e tracking, refrigerant lifecycle records, multi-site compliance - without spreadsheets, paper logbooks or guesswork.
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Not Just Job Management - Structured F-Gas Control
If you service refrigeration, HVAC or heat pump systems containing HFCs or other F-gases, you already operate under strict regulatory pressure. Equipment over 5 tonnes CO₂e requires documented leak checks, every refrigerant addition and recovery must be recorded, repairs must be re-tested within mandated timeframes, records must be retained for five years, engineer and company certification must be provable, and full asset-level refrigerant history must be available on request. Collabit is a connected Field Service Management platform built with full visibility. From CO₂e tracking and automated leak-check scheduling to digital F-Gas logbooks and structured remedial workflows, Collabit reduces regulatory risk while improving engineer utilisation, operational visibility and cashflow.
Automatic Compliance Records
Leak check frequency depends on CO₂e banding, refrigerant charge size and whether a leak detection system is installed. Manual tracking creates risk. Collabit allows you to:
- Schedule periodic leak checks automatically
- Track CO₂e-based compliance intervals
- Monitor overdue inspections via live dashboards
- Group multi-site visits efficiently
- Use map planning to reduce travel time
- Ensure repair and re-test requirements are documented
Sales, Quoting & Contract Control for F-Gas Contractors
Every failed leak check, refrigerant issue or compliance finding should become a structured revenue opportunity. Without a connected system, remedials get lost, quotes are delayed and revenue disappears. Collabit’s built-in CRM and quoting tools allow you to:
- Convert F-Gas compliance findings directly into quotes
- Track margin and job costing before approval
- Automatically generate future PPM schedules
- Renew service contracts at the click of a button
- Convert accepted quotes into planned jobs and invoice schedules
Automatically Generate F-Gas Compliance Reports
F-Gas regulations require detailed documentation of refrigerant handling, leak checks and engineer certification. Collabit automatically generates branded PDF job reports from completed forms
- Standardised F-Gas logbooks
- Exportable refrigerant lifecycle history
- Repair and re-test documentation
- Customer portal access to reports
- Internal review before publishing
Capture Refrigerant Activity, Leak Checks & Repairs - Directly from the Mobile App
No whiteboards. No manual reminders. No compliance gaps. Mobile F-Gas Job Forms & Digital Logbooks Engineers shouldn’t be rewriting refrigerant data or filling inconsistent paperwork. Collabit ensures all data is stored against the asset register automatically. Collabit’s mobile app allows engineers to:
- Record refrigerant type (HFC etc.)
- Log quantity added or recovered
- Capture CO₂e values
- Record leak test results
- Document repairs and re-tests
- Add or decommission assets on site
- Scan QR / barcode asset tags
- Capture photos and digital signatures
Accounting Tools
Capturing and translating financial data into accounting journal entries can be challenging, but with Collabit you can link your accounting software of choice to our system and eliminate the need to transfer data manually between multiple financial platforms. Seamlessly link your chosen accounting software to our platform, ensuring a cohesive financial ecosystem.
- Push customer information, supplier data, product lists and transaction data from your accounting software to Collabit and vice versa.
- Enhances the ability to monitor project finances, budgets, and expenditures with up-to-the-minute accuracy.
- Strengthens financial control by ensuring that accounting and project management data are synchronised.
- Seamlessly integrates invoicing and billing processes, accelerating the invoicing cycle and ensuring that financial transactions are accurately reflected in both systems.
- Currently compatible with Sage, Exchequer, QuickBooks and Xero.
More Features In This Solution
Dashboards & Compliance Visibility
Issue & Remedial Tracking
F-Gas Form Designer
Asset & Refrigerant Tracking
Check How Ready Your Operations Really Are
Not ready to book a demo yet? Start with a quick operations readiness check to understand where your current water hygiene and treatment processes may be creating risk, inefficiency or compliance gaps. This short assessment helps you benchmark your current setup and highlights where digital control can immediately improve visibility and consistency.
- Highlight potential compliance and operational gaps.
- Identify where manual processes increase risk or admin.
- Show how prepared your sites and assets are for audits.
- Surface opportunities to improve control and consistency.
- Give you a clear baseline of your current setup.
- Trigger a non-obligatory follow-up call from our team.
Don’t Wait for an Audit to Expose the Gaps.
The consultation is all about you and your business.
Chris Barnes, Director of Collabit.