The Hidden Cost of High Administrative Levels in Water Hygiene and Treatment

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Date: 17 January 2023

Chris Barnes


Cutting Costs and Streamlining Administrative Tasks

The water hygiene and water treatment industry involves many processes that require rigorous attention to detail, including the laborious and time-consuming admin tasks associated with them. There is a huge cost associated with all of this admin. But you might not realise the areas that can be made more efficient and the extent of the potential cost savings.

Planning one off or PPM jobs for engineers is a crucial part of the process, as it ensures that the right engineer with the right skills is available to carry out the job at the right time. This involves managing the engineer’s availability, making sure they have the right equipment and supplies, and ensuring that they are up to date with the necessary training. On top of that you need to make sure that the engineer has the right job info and they know who they are meeting with when they get there. You also need to make sure the client is expecting them to turn up…. It’s amazing that any company can do this with spreadsheets… But we see companies doing that all the time!

Simplifying the Reporting Process

Lab sampling and the matching of results is also a key part of the process, as it allows the team to monitor and analyse the water quality and the levels of contamination. The results must be accurately reported and managed, which can be a laborious task. Collecting and labelling samples, creating a lab submission sheet and working out which jobs are still held up waiting for lab results is also a massive challenge.

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Simplifying Compliance and Issue Resolution

Then there is the creation of reports for clients which is also a vital part of the process. This involves compiling the data from the lab samples, the engineer’s reports, and the relevant regulations, and producing a comprehensive report for the client. These reports must be detailed, accurate and up to date, which requires a significant amount of admin. 

Any issues and non-conforming results found from site and lab work need to be logged and managed so that the client is aware of them and your recommendations on resolving issues and keeping compliant.

Improving Time-Efficiency and Client Satisfaction

Invoicing and quoting are also time-consuming tasks. These must be completed accurately and sent to the client in a timely manner. Renewing contracts is also a necessary part of the process, and this involves liaising with the client, going through the contract in detail, and making any necessary changes. 

Why should you be applying to have a free consultation with us_Collabit
Why should you be applying to have a free consultation with us_Collabit

Streamlining Admin Tasks in Water Hygiene and Treatment Industry – A One-Stop Solution for Efficient Management

All of these admin processes are essential for the success of the water hygiene and water treatment industry, but they can be time-consuming and laborious. However, with the right tools and processes in place, these admin tasks can be managed efficiently and effectively. This is where Collabit comes in. Collabit is a software system designed to reduce admin in the water hygiene and water treatment industry. It provides an easy-to-use platform for managing and tracking jobs, scheduling engineers, managing lab samples, creating reports and invoices, and renewing contracts. Being an all-in-one platform allows for the biggest saving of admin and because it is designed for the industry it means that you don’t need to maintain spreadsheets and still carry out admin outside of the system.

Overall, Collabit is an invaluable tool for the water hygiene and water treatment industry, as it helps to reduce the time and effort associated with ALL admin processes.

Please contact Collabit for more information on how we can help you to reduce the enormous costs associated with admin across all departments of your business.

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