Teams and subcontractors
Track and plan work for your own teams and the subcontractors supporting your sites.
Facility management software
Stop chasing maintenance. Take control of every site.
Recurring maintenance, reactive requests, subcontractors and equipment bookings should not mean another spreadsheet to reconcile. Collabit gives in-house FM teams and outsourced facility management companies one place to connect sites, assets, job forms and resources, so you can see what needs doing, keep teams informed and deliver a clearer service across every location.
Real Collabit screens with example records; illustrative site photography. Select a screen to enlarge.
Sites and assets together
Tailored job forms
Recurring and reactive work
Equipment visibility
One connected platform
One platform around your facilities operation.
Keep everyday service delivery connected across teams and locations.
Onsite work and reports
Give mobile teams access to their jobs and the forms needed to record the work.
Shared site information
Keep documents, guides, job forms, projects and snagging information in the same platform.
Customer access
Share the information customers need through their portal, reducing repeated requests for records.
The connected journey
From the site register to work your team can deliver.
A connected journey for internal FM teams and service providers managing multiple locations.
- 1. Connect each site
Bring locations, assets, relevant documents and guides together so teams can find the right information.
- 2. Plan the work and resources
Coordinate recurring tasks, one-off jobs and remedials for your team or subcontractors.
- 3. Capture the work on site
Use tailored job forms in the Collabit app to record completed work and keep site information connected.
- 4. Share a clearer service record
Keep job reports and supporting information together and share the records customers need through their portal.
Real Collabit workflows
More features in this solution
Asset and location management
Stop rebuilding the picture of every site.
Keep an asset register for each location, showing the floors, rooms and equipment your team works with. Bring assets into the system from a spreadsheet or add them during jobs, then link them to the relevant schedules and forms.
- Connect site locations, assets and job history.
- Put the correct assets on scheduled jobs.
- Bring related tasks on the same asset together.
Original Collabit asset and site-history screens from the live Facility Management page.
Job forms and consistent delivery
Give teams a clearer way to record the work.
Use the Collabit forms library as a starting point, then adapt forms to the way your FM operation works. Keep the information collected on site connected to the job, rather than relying on separate documents and later re-entry.
- Start with forms developed around customer requirements.
- Edit sections and questions to suit your workflow.
- Work with your customer success representative on the setup.
- Keep site information, job forms and snagging reports together.
A form-designer detail from the existing live page, with editable inspection sections.
Equipment tracking
Know where the equipment is before the job starts.
Keep inventory, home locations and certification information in one place. Track equipment as it is booked out and returned, giving planners a clearer picture of the tools available for upcoming work.
- Scan and log equipment with its home location.
- Store certificates and set renewal reminders.
- See what is on site and what has been returned.
- Plan equipment-dependent jobs with fewer booking clashes.
Equipment records and whereabouts from Collabit's live Facility Management page.
Collabit AI Planner spotlight
Connect the work. Give your planners a clearer starting point.
Bring connected jobs, sites, assets and engineer information into your planning workflow. Collabit AI Planner helps teams review schedules, understand unassigned work and respond to change, while keeping planners in control of customer commitments.
Review proposed schedules
See available capacity
Understand mapped work
Keep planners in control
Explore Collabit AI Planner
Practical outcomes
Take on more sites. Not more admin.
Every new location adds requests, contractors and reporting demands. Connect the work across your estate so growth does not mean more spreadsheets, more chasing and less control over service delivery.
Keep service commitments visible
Coordinate recurring maintenance, reactive requests and subcontractors across sites. See what needs attention before a missed task becomes a customer complaint.
Grow without the admin bottleneck
Give teams one site record and customers access to agreed reports. Reduce repeated updates and status-chasing as your locations and contracts grow.
25% more remedial work
AquaChem reported this uplift after making issues easier to identify and track. A customer example of turning findings into follow-up work.
50-60% shorter report turnaround
Thames Air & Water Tech reduced turnaround from 4-5 days to 2 days. The percentage is calculated from those published timings.
Works with the systems you use
Bring your operational information together and share trusted data across the tools your teams already use.
Bring every site into one connected operation.
Connect the assets, people, equipment and information behind your FM service. See how Collabit can help your team spend less time coordinating disconnected systems and more time delivering the work your customers rely on.
No obligation Tailored to your operation Secure and reliable Expert support
Free consultation
Talk to a specialist in your industry.
Our specialists have taken companies like yours from paperwork and spreadsheets to one connected system. In the consultation you get:
- A specialist who knows your industry
- Your own numbers reviewed
- A plan for your workflows and compliance checks
- How the move from your current system would work
- A price for your team
- A live demo using your kind of jobs
- Same working dayWe confirm your time by email.
- The consultationBy Teams, Zoom, Google Meet or phone.
- AfterwardsA written plan and price for your team.
No sales pressure, no charge and no obligation.
Just a quick question? Send us a message.
“The patience from the Collabit team made a huge difference.”
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