Control regulated assets from the right starting point
Create refrigeration, air conditioning and heat pump assets with the right data structure from day one.
- Structured asset hierarchy
- Barcode and QR tagging
- Equipment and location tracking
F-Gas compliance software
Control every F-Gas asset, refrigerant movement and job record in one place.
Collabit helps you track CO2e, manage leak-check workflows, capture digital signatures and keep audit-ready histories without relying on paper forms or disconnected spreadsheets.
Built for refrigeration, air conditioning and heat pump assets. Designed to support GB F-Gas workflows and long-term record keeping.
Real Collabit screens with example records; illustrative site photography. Select a screen to enlarge.
Live F-Gas asset register
CO2e threshold visibility
Cylinder and refrigerant traceability
Digital signatures
Five-year record retention
One connected platform
Built for audit-ready F-Gas operations
Correct asset structures, CO2e visibility, refrigerant movement history, digital signatures and customer-ready records in one connected workflow.
Track CO2e and surface the assets that need attention
See threshold bands and total CO2e inside the operational workflow instead of calculating it in spreadsheets.
- Real-time CO2e visibility
- Threshold alerts and trends
- Compliance status at a glance
Keep a clear refrigerant and cylinder audit trail
Link additions, removals and cylinder movements directly to jobs, engineers and asset history.
- Refrigerant in, out and on-site
- Cylinder serials and movements
- Full history across every asset
Capture cleaner data in the field
Give engineers structured mobile workflows that reduce ambiguity at the point of work.
- Mobile leak checks and readings
- Photo capture and notes
- Digital signatures on-site
Turn service activity into audit-ready evidence
Keep jobs, documents and follow-up connected so the evidence chain is easier to retrieve and explain.
- Linked job and asset records
- Report templates and exports
- Customer-ready service history
Connected evidence
Keep the F-Gas evidence chain clear
Capture the right data, in the right way, from the field to the office. Collabit helps you create accurate records, monitor compliance and access audit-ready evidence instantly.
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Tag assets and complete work in the field
Record leak checks, servicing, recoveries and cylinder movements with signatures.
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Monitor CO2e, thresholds and history
Surface CO2e levels, overdue checks and assets approaching a threshold.
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Produce clean records when they are needed
Create reports with CO2e totals, movements and signatures included.
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Retrieve audit-ready evidence in seconds
Search and export histories for any asset, customer or time period.
Collabit AI Planner spotlight
Use Collabit AI and AI Planner to stay ahead of compliance work.
Collabit AI helps F-Gas teams prepare assets, records and jobs that need attention sooner. AI Planner builds smarter engineer days by balancing capacity, grouping visits, accounting for drive time and surfacing skills constraints.
Prioritise regulated assets
Build smarter engineer days
Reduce admin and rework
Respond faster to urgent work
Explore Collabit AI Planner
Practical outcomes
Less compliance admin. Better customer readiness. Stronger audit posture.
Collabit helps F-Gas teams spend less time correcting paperwork and more time supporting compliant, efficient operations.
60% less compliance admin
Automate repetitive tasks and reduce the paperwork engineers and office teams need to correct later.
100% confidence in your asset register
Use structured data and barcode tagging to improve record quality from the start.
Customer-ready answers in seconds
Respond quickly when customers ask for service history, movements or evidence of checks.
Stronger audit posture
Bring asset data, refrigerant history and signed job records together in one evidence chain.
Works with the systems you use
Bring your operational information together and share trusted data across the tools your teams already use.
Stop chasing F-Gas records across jobs, forms and spreadsheets
See how Collabit helps refrigeration and HVAC teams manage regulated assets, refrigerant movements and audit-ready histories in one system.
No obligation
Tailored to your operation
Secure and reliable
Expert support
Free consultation
Talk to a specialist in your industry.
Our specialists have taken companies like yours from paperwork and spreadsheets to one connected system. In the consultation you get:
- A specialist who knows your industry
- Your own numbers reviewed
- A plan for your workflows and compliance checks
- How the move from your current system would work
- A price for your team
- A live demo using your kind of jobs
- Same working dayWe confirm your time by email.
- The consultationBy Teams, Zoom, Google Meet or phone.
- AfterwardsA written plan and price for your team.
No sales pressure, no charge and no obligation.
Just a quick question? Send us a message.
“The patience from the Collabit team made a huge difference.”
Thank you. Your request is in.
We will confirm your time by email the same working day.