Automatic Compliance Records
- Records created instantly and stored against the asset
- Non-conformances generated and shown on the customer portal
- Includes Legionella Risk Assessments and Closed System Analysis
- Forms are editable and customisable
Water hygiene and treatment software
Slash water hygiene and treatment admin with one connected workflow.
Get clear visibility of your company's processes within one platform. Collabit centralises water hygiene and treatment work, capturing structured data on site and turning it into branded audit-ready reports. No re-keying, no spreadsheet stitching, no chasing engineers. From sales and job planning to sampling, non-conformance management, reporting and invoicing, every department works from one live source of truth.
Real Collabit screens with example records; illustrative site photography. Select a screen to enlarge.
Automatic compliance records
Configure assets and schedules
Engineers complete checks digitally
Legionella Risk Assessments on mobile
Digital checks and sampling
Partnered lab integrations
Accounting integrations
One connected platform
Built for smarter water hygiene operations
Configure Assets and Schedules
- Set up sites, assets and PPM schedules in one place
- Standardised temperature monitoring and inspection workflows
- Asset-linked sampling with full traceability
- Automatic non-conformance generation and tracking
- Live visibility of overdue checks and remedials
Engineers Complete Checks Digitally
- Complete temperature checks, tank inspections, sampling and LRAs on mobile
- Capture photos, readings and digital signatures
- Link every check to the correct asset and site
- Raise non-conformances instantly during inspection
Legionella Risk Assessments
- Structured, guided LRA workflows on site
- Capture hazards, risks and control measures
- Assign actions and review control measures
- Generate clear, audit-ready LRA reports
Partnered Labs
- Link lab results directly to jobs for real-time updates
- Full tracking and traceability
- Simplify audits and compliance
- Custom notifications for critical developments
Accounting Tools
- Connect Sage, Exchequer and Xero
- Sync customer, supplier, product and transaction data
- Better financial visibility
- Faster invoicing and stronger financial control
Connected evidence
From field activity to audit-ready water hygiene records
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1. Tag assets and configure work
Set up sites, assets and schedules in minutes.
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2. Complete checks, inspections and sampling
Engineers capture readings, photos and signatures on site.
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3. Link results, track non-conformances and produce records
Lab results and actions are linked to the right assets.
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4. Retrieve customer-ready and audit-ready evidence in seconds
Branded reports and certificates are ready to share instantly.
Real Collabit workflows
More features in this solution
Job Form Library
Collabit comes with industry job forms that are fully customisable to your company requirements.
Lab Sampling - Fully Tracked
Manage lab sampling from collection to results in one system, with every sample linked to the right asset, site and job.
Audit-Ready by Default
Every inspection, sample, action and certificate is time-stamped, asset-linked and securely stored for a complete history.
Non-Conformance to Invoice Workflow
Raise non-conformances on site, convert them to remedial quotes, generate one-off jobs and invoice on completion.
Legionella Risk Assessments
Complete LRAs on mobile with a structured workflow, then generate clear, audit-ready reports.
Collabit AI Planner spotlight
Use Collabit AI and AI Planner to stay ahead of water hygiene compliance work.
Collabit AI helps water hygiene teams surface the sites, assets, inspections, sampling jobs, Legionella Risk Assessments, non-conformances and remedial actions that need attention sooner. AI Planner helps build smarter engineer days by balancing capacity, route time, skill requirements and urgent work while improving visibility and reducing admin.
Prioritise due checks and LRAs
Build smarter engineer days
Reduce admin and rework
Respond faster to urgent work
Explore Collabit AI Planner
Practical outcomes
Less chasing. Clearer records. More control.
Keep water hygiene visits, site evidence and follow-up work connected from the field to the office.
Less evidence chasing
Keep readings, photos and signed records linked to the right job and asset.
Clearer team handovers
Give engineers and office teams the same site history and work information.
Visible follow-up work
Track non-conformances and remedial actions without losing them in separate notes.
Customer-ready records
Retrieve service history and supporting documents without rebuilding the evidence trail.
Collabit saves our team at least 20 hours per week across admin, operations, and reporting.
Shane Neylon
CEO, AquaChem
Works with the systems you use
Bring your operational information together and share trusted data across the tools your teams already use.
Stop chasing records across jobs, forms and spreadsheets.
See how Collabit helps water hygiene and treatment teams manage sampling, inspections, non-conformances and audit-ready reporting in one connected system.
No obligation
Tailored to your operation
Secure and reliable
Expert support
Free consultation
Talk to a specialist in your industry.
Our specialists have taken companies like yours from paperwork and spreadsheets to one connected system. In the consultation you get:
- A specialist who knows your industry
- Your own numbers reviewed
- A plan for your workflows and compliance checks
- How the move from your current system would work
- A price for your team
- A live demo using your kind of jobs
- Same working dayWe confirm your time by email.
- The consultationBy Teams, Zoom, Google Meet or phone.
- AfterwardsA written plan and price for your team.
No sales pressure, no charge and no obligation.
Just a quick question? Send us a message.
“The patience from the Collabit team made a huge difference.”
Thank you. Your request is in.
We will confirm your time by email the same working day.