PPM & Reactive Scheduling
Schedule planned preventative maintenance alongside reactive call-outs from one central calendar. Manage SLAs, engineer availability and site grouping to maximise utilisation and reduce travel time.
HVAC compliance software
Built for UK HVAC contractors who want less admin, fewer callbacks and faster cashflow.
Stop running your HVAC business on spreadsheets, paper job sheets and disconnected systems. Collabit brings together planning, mobile job reporting, asset registers, contract renewals, compliance tracking and invoicing, including Xero integration, all in one joined-up system.
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PPM & reactive scheduling
Asset & site registers
F-Gas & compliance tracking
Digital HVAC job sheets
Invoicing & payments
One connected platform
Built for modern HVAC operations
Collabit connects your entire HVAC workflow in one system: digital service reports completed onsite, assets and leak checks logged per location, remedials converted into quotes, and completed jobs flowing straight into billing with no duplicate data entry, lost compliance records or revenue leakage.
Asset & Site Registers
Track every HVAC asset by site, floor and location. Maintain full service history, warranty details and equipment specifications for faster diagnostics and improved first-time fix rates.
F-Gas & Compliance Tracking
Record leak checks, refrigerant movements and certification details in line with UK F-Gas requirements. Store TM44 inspection reports and compliance documentation securely in one place.
Digital HVAC Job Sheets
Engineers complete structured service reports on mobile, including checklists, test readings, parts used and customer signatures.
Contract & SLA Management
Manage recurring maintenance contracts, renewal dates and response targets, and ensure PPM visits are never missed.
One connected workflow
From scheduled work to completed billing
No more double booking. No more wasted travel time. No more missed remedials.
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1. Schedule jobs clearly
Plan PPM and reactive work from one calendar.
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2. Assign the right engineer
Use skills, certifications and site grouping to build efficient days.
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3. Capture work onsite
Complete digital job sheets with photos, readings and customer signatures.
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4. Convert work into revenue
Track remedials, create quotes and send invoicing forward with full job evidence.
Collabit AI Planner spotlight
Build practical engineer schedules around skills, sites and service priorities.
Collabit AI Planner uses the jobs, locations, qualifications and availability already held in Collabit to help HVAC planners group work, reduce unnecessary travel and respond faster when reactive work changes the day. Every proposed plan remains available for review before customer commitments are confirmed.
Group work by location
Match skills and availability
Reduce scheduling admin
Review before confirming
Explore Collabit AI Planner
Practical outcomes
Less admin. Fewer missed remedials. Faster cashflow.
Up to 30% less drive time
Use skills-aware planning, site grouping and route optimisation to spend more of the working day on productive HVAC work.
Every remedial stays visible
Turn defects, photos and engineer notes into tracked quotes and follow-up work instead of leaving revenue in job sheets.
One connected compliance history
Keep asset registers, leak checks, refrigerant movements, reports and signed job evidence together for faster retrieval.
Zero duplicate invoice rekeying
Carry completed job data and supporting evidence into the invoicing workflow without typing the same information twice.
Works with the systems you use
Bring your operational information together and share trusted data across the tools your teams already use.
Stop running your HVAC business on spreadsheets, paper job sheets and disconnected systems.
See how Collabit helps HVAC teams manage planning, field activity, compliance and invoicing in one joined-up system.
No obligationTailored to your operationSecure and reliableExpert support
Free consultation
Talk to a specialist in your industry.
Our specialists have taken companies like yours from paperwork and spreadsheets to one connected system. In the consultation you get:
- A specialist who knows your industry
- Your own numbers reviewed
- A plan for your workflows and compliance checks
- How the move from your current system would work
- A price for your team
- A live demo using your kind of jobs
- Same working dayWe confirm your time by email.
- The consultationBy Teams, Zoom, Google Meet or phone.
- AfterwardsA written plan and price for your team.
No sales pressure, no charge and no obligation.
Just a quick question? Send us a message.
“The patience from the Collabit team made a huge difference.”
Thank you. Your request is in.
We will confirm your time by email the same working day.